dg mail provides compliance-conforming archiving of e-mail-communications, improving efficiency and reducing costs

Stability and compliance for your e-mail

E-mail is fast. E-mail is convenient. No question about it, at least if you ask senders and receivers – that's the successful formula of e-mail. To keep e-mailing costs reasonable, an e-mail infrastructure must be ready and able to accommodate a continual and rapid growth in volume.

In fact, the demand for managed storage, high performance disk space for e-mail is now increasing by up to 30% annually and as a result, mail server architectures based on Microsoft® Exchange or IBM® Lotus Notes are rapidly reaching their limits, requiring a constant stream of additional investment. Putting aside the costs for additional hardware and licenses, the costs for IT administration and IT help desk alone are helping to balloon costs dramatically.


Increasing costs, postbox size and helpdesk efforts for e-mail archiving
  • E-mail infrastructure costs are rising annually by 30%, i.e. they double every three years
  • System stability declines as mail volume increases
  • Postbox sizes and administration time for each postbox and employee increase also
  • As a result, help desk mail quota management and restoration efforts also increase linearly as the e-mail traffic continues to grow


Keep IT simple – easy integration, great benefits

dg mail is integrated with the existing e-mail infrastructure on the server side.The software archives all e-mails and attachments. You determine how it’s done.

E-mails and their attachments are stored in a highly-tested archiving system designed to ensure the revision-safe status of all data to enable long-term and very long-term archiving. As a result, very small reference files is the only thing that needs to be storedi n the mailbox itself. The integrated single instancing functionality automatically eliminates archiving duplications. The result: drastically reduced storage requirements. The volume on the mail servers drops by an average of 70%.

The number of mailbox items is considerably reduced by an innovative three-phase archiving process. The result is a far more stable e-mail infrastructure which can also handle sustained, long-term, rapid growth to accommodate the deluge of e-mails.

dg mail – e-mail archiving

Installation and startup generally take only one day. dg mail is fully integrated with Microsoft® Outlook. Microsoft® Outlook Web Access, IBM® Lotus Notes, Novell GroupWise and other e-mail system formats are supported as well.

 

Benefits Overview - Security up, costs down, compliance satisfied

dg mail delivers practical functionality combined with forward-thinking capabilities: revision-safe e-mail archiving within a lean, efficient, secure IT structure for e-mail traffic that enables significant cost reductions within your organization.

With dg mail

  • you can relieve and stabilize your e-mail infrastructure to ensure the future performance of your e-mail system.
  • you can reduce storage and hardware costs while reducing the drain on administrative and help desk services.
  • IT is prepared to meet the legal guidelines and company-internal compliance guidelines.
  • you can rapidly search and reproduce subject-specific e-mails and attachments if necessary.
  • you can condense the e-mail volume per user by employing a central e-mail archiving system that organizes the mail boxes.
  • you can easily implement specific archiving structures for departments or functions.
  • you can classify your e-mails to simplify processing and filing.
  • you can easily and centrally control data conservation duties and times.

Business features overview - No change for the user

At first glance, nothing seems to change for the e-mail user since dg mail insertsitself seamlessly and intuitively into the e-mail environment. When needed, specific e-mails can be located anytime – even after years – without difficulty due to simple-to-use search functions. Central default settings enable every user to immediately benefit from the automated e-mail administration and archiving advantages without having to readjust their way of working.

  • All e-mails, including attachments, are securely archived in the original format.
  • Simple and intuitive operation guarantees user acceptance without additional training.
  • With one click, archived e-mails can be immediately restored in the original format.
  • Intelligent reconstruction functions also permit the user to restore larger quantities of e-mails including their original directory structure.
  • In addition to standard search fields such as sender, receiver, subject, date etc., dg mail allows full text search of both e-mails and attachments.
  • Older e-mails can be found significantly faster than before.
  • Reduced personal administration effort of the user for the postbox.
  • Reduces the user’s personal mailbox administration needs.

 

Technical features - technically superior

  • Three-phase archiving permits a typical 70% drastic reduction of mailbox size
  • Virtually unlimited mailboxes allow you to reduce mail quota management needs
  • Easy management of life-times of e-mails in the archive
  • Asynchronous queries between e-mail client and dg mail server
  • Integrated high-performance search technology
  • Integrated OCR engine for full text search or scanned attachments such as contracts or fax documents
  • Staggered control concept for automated archiving
  • Easy management of e-mail lifetimes in the archive
  • Zero footprint policy on the e-mail server ensures stability and performance
  • Rendition capabilities guarantees long-term readability even if the mail system is changed
  • Offline ability for laptop archives
  • Archive volume controls enables efficient backup
  • Automatic deployment without needing administrative support
  • Support of all memory media and storage platforms
  • Lean Access Management: access rights are transparently taken over by the e-mail system
  • High-performance administration tools
  • E-mail classification using x-headers