Stability and compliance for your e-mail

E-mail is fast. E-mail is convenient. No question about it, at least if you ask senders and receivers – that's the successful formula of e-mail. To keep e-mailing costs reasonable, an e-mail infrastructure must be ready and able to accommodate a continual and rapid growth in volume.

In fact, the demand for managed storage, high performance disk space for e-mail is now increasing by up to 30% annually and as a result, mail server architectures based on Microsoft® Exchange or IBM® Lotus Notes are rapidly reaching their limits, requiring a constant stream of additional investment. Putting aside the costs for additional hardware and licenses, the costs for IT administration and IT help desk alone are helping to balloon costs dramatically.

E-mail infrastructure costs are rising annually by 30%, i.e. they double every three years System stability declines as mail volume increases Postbox sizes and administration time for each postbox and employee increase also As a result, help desk mail quota management and restoration efforts also increase linearly as the e-mail traffic continues to grow

Keep IT simple – easy integration, great benefits

dg mail is integrated with the existing e-mail infrastructure on the server side.The software archives all e-mails and attachments. You determine how it’s done.

E-mails and their attachments are stored in a highly-tested archiving system designed to ensure the revision-safe status of all data to enable long-term and very long-term archiving. As a result, very small reference files is the only thing that needs to be storedi n the mailbox itself. The integrated single instancing functionality automatically eliminates archiving duplications. The result: drastically reduced storage requirements. The volume on the mail servers drops by an average of 70%.

The number of mailbox items is considerably reduced by an innovative three-phase archiving process. The result is a far more stable e-mail infrastructure which can also handle sustained, long-term, rapid growth to accommodate the deluge of e-mails.

Installation and startup generally take only one day. dg mail is fully integrated with Microsoft® Outlook. Microsoft® Outlook Web Access, IBM® Lotus Notes, Novell GroupWise and other e-mail system formats are supported as well.

Benefits Overview - Security up, costs down, compliance satisfied

dg mail delivers practical functionality combined with forward-thinking capabilities: revision-safe e-mail archiving within a lean, efficient, secure IT structure for e-mail traffic that enables significant cost reductions within your organization.

With dg mail

• you can relieve and stabilize your e-mail infrastructure to ensure the future performance of your e-mail system.
• you can reduce storage and hardware costs while reducing the drain on administrative and help desk services.
• IT is prepared to meet the legal guidelines and company-internal compliance guidelines.
• you can rapidly search and reproduce subject-specific e-mails and attachments if necessary.
• you can condense the e-mail volume per user by employing a central e-mail archiving system that organizes the mail boxes.
• you can easily implement specific archiving structures for departments or functions.
• you can classify your e-mails to simplify processing and filing.
• you can easily and centrally control data conservation duties and times.

Business features overview - No change for the user

At first glance, nothing seems to change for the e-mail user since dg mail insertsitself seamlessly and intuitively into the e-mail environment. When needed, specific e-mails can be located anytime – even after years – without difficulty due to simple-to-use search functions. Central default settings enable every user to immediately benefit from the automated e-mail administration and archiving advantages without having to readjust their way of working.

• All e-mails, including attachments, are securely archived in the original format.
• Simple and intuitive operation guarantees user acceptance without additional training.
• With one click, archived e-mails can be immediately restored in the original format.
• Intelligent reconstruction functions also permit the user to restore larger quantities of e-mails including their original directory structure.
• In addition to standard search fields such as sender, receiver, subject, date etc., dg mail allows full text search of both e-mails and attachments.
• Older e-mails can be found significantly faster than before.
• Reduced personal administration effort of the user for the postbox.
• Reduces the user’s personal mailbox administration needs.